The use of fax might seem old-fashioned for many businesses, but it is still acceptable worldwide. Many businesses still trust the use of fax despite the availability of other methods of like email. However, it is now possible to use email and fax at the same time. The combination of fax and email improves the efficiency of the process of sending a fax. You need to learn how to fax with Gmail e-mail. The process of sending a fax and is simple and very easy to learn.
Why businesses still prefer fax
It is secure
One thing that you must admit about fax is the fact that it is secure. The information that you sent to the receiver without any interruption during transmission. When sending sensitive information, the best way to do it is through fax. Unlike an email that can be hacked or manipulated, fax is a secure way of sending information. The reason why fax is secure is that the information is sent through a public switched telephone network. In case there is an interruption in the sending of fax, then it will fail.
If you want to send information to remote areas, then the use of fax is the way to go. With the use of fax, you will be sure that the information that you send will reach even in areas where there is a slow internet. In case you don’t have any reliable communication through the internet then fax will serve your business well.
The use of fax is legally accepted as a method that can be legally binding. Lawyers will accept documents which have been sending by fax because they are secure. These are documents that can be used in legal transaction locally and internationally. Using fax to send information that might be legally binding is the best way to do it. Emails might not be used in a legal transaction, but fax is always well secured and legally binding.
Easy to confirm receipt
When you compare other methods of sending information like the use of email with fax, you will realize that fax is easy to monitor. With the use of fax, it is easy to monitor the fax and determine whether the information has been received. On the other hand, it is difficult to determine whether the reader has received an email every time you sent.
Faxing has been one technology that has remained in use for a long time. But just like other fields that have undergone technological advancements faxing as also been improved to a greater extent. Today most fax using agents do not require the physical fax using machines but have moved to use the virtual fax lines in doing their communications. Organizations like industries, legal and healthcare use faxing in most cases and they have been known to use the latest trend of using dedicated fax number to send and receive faxes. Virtual fax is whereby one can send and receive faxes electronically and on an online platform without the need of the conventional fax machines. Using a virtual fax in your business will suit in many ways. In this article, we take you through some of the benefits of using the virtual fax technology.
One of the advantages of a virtual fax is that the document that is sent to you comes as an attachment and therefore you will need to download. After downloading it and you realize that you only need some parts of the document you will be able to print just what you need. This is very significant because traditionally when receiving a fax you were to print out the whole document even the information that was not important to you. On the other hand with virtual fax, you will have to preview a document before you print it out.
Virtual faxing is convenient
Virtual faxing is used to documents electronically as attachments. This aspect makes this technology very suitable for all people. You can be able to send your fax from anywhere even if you are out of your office. All you will require is have the internet, and then you will be able to send the fax. On the other hand, you will be able to store your fax easily because you can download it to the device you are using and save it in one of the folders. You don’t have to be in one location so s to send your faxes since you can access the fax from anywhere.
Using virtual fax to send your fax will cost you less because you will not need the conventional fax machines to send your documents. Similarly, the use of fax machines to send faxes is costly because you will spend money on repairs and purchase of supplementary items like toners. With virtual faxing, you will only need to pay for internet, and you can do a subscription, and you enjoy for a month.…